Payment Terms & Conditions
Version: 2025.10
Effective Date: October 20, 2025
These Terms, Conditions, and Liability Disclaimer (“Terms”) apply to all registrations for the 7-Day Portugal Art Quilt Retreat, organized by Lauretta’s Art Adventures, LLC, a Wyoming Limited Liability Company (“Organizer”).
By registering and submitting payment, you acknowledge that you have read, understood, and agree to these Terms.
1. Deposits, Payments, Cancellations & Refunds
A deposit is required at the time of registration to reserve your space on the 7-Day Portugal Art Quilt Retreat.
The deposit amount will be clearly stated during registration and on your confirmation receipt.
Cancellation Policy
Within 30 days of booking: Your retreat deposit is fully refundable.
After 30 days of booking: Your deposit becomes nonrefundable, for any reason whatsoever (including health conditions, family emergencies, travel issues, or personal reasons).
Trip Balance Payment
The remaining retreat balance is due 120 days prior to the retreat start date.
If the balance is not received after a maximum of three (3) reminders, your reservation will be considered forfeited, and your deposit nonrefundable.
All bookings made within 120 days of the retreat start date require full payment at the time of registration.
Refunds After Full Payment
If you cancel your retreat after paying your full balance, the following refund schedule applies:
Days Before Retreat Refund Policy 120 – 61 days Refund of any trip payments collected minus a $1,500 USD cancellation fee 60 – 31 days Refund of any trip payments collected minus a $2,500 USD cancellation fee 30 – 0 days No refund
All cancellation requests must be made in writing to the Organizer.
No exceptions will be made for any reason.
2. Pricing, Currency, and Payment Methods (Revised)
Retreat prices are listed in Euros (€).
The deposit amount of $750 USD will be converted to its Euro equivalent at the exchange rate in effect on the date of payment and credited toward your retreat balance.
The remaining balance is denominated in Euros, but participants will make payment in U.S. dollars (USD).
To determine the final amount due in USD, the Organizer will convert the Euro balance using the prevailing USD–EUR exchange rate in effect 125 days prior to the retreat start date.
The converted USD amount will be communicated to participants at that time, and full payment in U.S. dollars will be due 120 days prior to the retreat start date.
Payments may be made by American Express, Mastercard, Visa, or Discover Card through the Organizer’s secure online payment system.
Direct electronic payments (wire or bank transfer) are available upon request.
If payment is not received by the specified due date, your reservation will be considered canceled, and the cancellation terms stated above will apply.
3. Cancellations by the Organizer
The Organizer reserves the right to cancel the 7-Day Portugal Art Quilt Retreat for any reason, including insufficient enrollment or unforeseen circumstances.
In the unlikely event that such a cancellation occurs, all payments received will be fully refunded.
The Organizer shall not be responsible for any additional expenses incurred by participants (such as airfare, insurance, or visa costs).
4. Force Majeure
The Organizer shall not be liable or responsible for any failure or delay in performing its obligations under these Terms due to events beyond its reasonable control, including but not limited to acts of God, war, strikes, epidemics, pandemics, natural disasters, governmental restrictions, or other circumstances that make operation of the event impracticable or unsafe.
In such cases, the Organizer will make reasonable efforts to reschedule the retreat or provide partial refunds when possible, but full refunds are not guaranteed.
5. Participant Age and Eligibility
Participants must be 18 years of age or older to register and attend the 7-Day Portugal Art Quilt Retreat.
By registering, you confirm that you meet this requirement.
6. Travel Insurance
The Organizer highly recommends that all participants purchase comprehensive travel insurance, including trip cancellation and interruption coverage, to protect against unforeseen personal or travel-related issues.
If you must cancel your participation for any reason — including illness, injury, family emergency, missed flights, or other personal circumstances — the stated cancellation fees will apply.
Travel insurance may cover some or all of these expenses.
Coverage terms vary by insurer. Please review your policy carefully before purchasing.
7. Governing Law and Venue
These Terms and Conditions shall be governed by and construed in accordance with the laws of the State of Wyoming, USA, without regard to its conflict of law principles.
Any disputes arising from or related to these Terms shall be resolved exclusively in the state or federal courts located in Wyoming, USA.
8. Acknowledgment of Acceptance
By completing registration and submitting payment for the 7-Day Portugal Art Quilt Retreat, I acknowledge that I have read, understood, and agree to be bound by these Terms, Conditions, and Liability Disclaimer.
Organizer: Lauretta’s Art Adventures, LLC
Version: 2025.10
Effective Date: October 20, 2025
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